Call for entries

RULE 1

The competition is open to all film production companies, media consultancies photographers, design studios, local and multinational advertising agencies and advertisers worldwide. Only advertising and other forms of communication that have been approved by the advertiser and used, published or broadcast since July 1st, 2017 are eligible as entries. Work that does not meet these eligibility conditions will be disqualified.

RULE 2

The official deadline for entry submission is September 30th, 2018. A special deadline extension runs until October 15th.

RULE 3

The purpose of the competition is to reward outstanding creativity. Entries will be judged on the originality of the creative ideas and on the quality of their execution.

RULE 4

All Grand Prix and category winners (gold, silver and bronze) will receive crystal pyramid trophies. All winners will also receive certificates. For the purpose of identifying winners, a single award and certificate will be attributed to campaigns of several entries.

RULE 5

Five Epica Grand Prix will be chosen from the highest-scoring film, print, alternative, digital and design entries in each category, with the exception of the Public Interest categories (categories 21 to 23). They will be attributed by majority vote of the entire jury after a process of progressive elimination. A Responsibility Grand Prix will be awarded among the highest scoring public interest entries (categories 21 to 23).

RULE 6

Pre-selection and final juries are only made up of journalists and senior editors, representatives of the marketing communications trade press. Some votes may also come from expert journalists specializing in the industry sector the category relates to. In the designation of category winners, judges do not vote on entries from their own country.

RULE 7

The decision of the judges is final and awards may be withheld at the discretion of the jury or if no entry in a category achieves a score that qualifies it as a winner.

RULE 8

All entries must be submitted online. Print entries must be uploaded as high-resolution jpegs (RGB, .jpeg, 300dpi/>24cm for the longest side). Radio entries must be submitted in mp3 format with an English script also provided. Videos and case study films may be uploaded as mov or mp4 files only and may not exceed 3 minutes.

RULE 9

Entrants may submit physical samples of Direct Marketing, Media Usage, PR & Promotions and Design entries in addition to the media uploaded online. Samples must be sent to the Epica office in France with the corresponding entry number clearly written on the package, and will not be returned.

RULE 10

The organisers and/or jury reserve the right to change the categories selected by entrants if they consider that the category chosen is incorrect or that the work would fare better elsewhere (unless the initial category choice relates to the specialty of the entrant, such as design house, sound studio etc…).

RULE 11

Each company taking part in the awards must pay a basic registration fee of €200.

RULE 12

Print entries are charged €290, Film and Radio entries are charged €335. Alternative and Digital entries are charged €369. Integrated Campaigns (category 63) are charged €599. For Photographers, the entry fee for Advertising Photography (category 49) is €100.

RULE 13

Companies based in France will be charged French TVA (VAT) at the prevailing rate. Entries from all other countries are exempt from French TVA in application of articles 259 A-C of the CGI (French tax code).

RULE 14

Entry fees must be paid by cheque, credit card or bank transfer (see bank details here). Cheques should be drawn on a bank in France. Credit card payments must be made online and include a 3% charge per transaction. Transfers should include all bank charges. Invoices are due for payment upon receipt, those that are not paid within 30 days will be subject to a late payment fee of 2% per month.

RULE 15

By uploading and submitting entries to the competition online, entrants undertake to pay the corresponding registration and entry fees. All entries submitted to the competition will be judged, and the payment of fees will be due, unless the entries are withdrawn, in writing, before October 15th, 2018.

RULE 16

Professional photographers may enter at a discount in the Advertising Photography category (category 48 only). Their fee for each entry in this category is €100 and the company fee is waived. Photographers must contact Epica directly before taking advantage of these conditions.

RULE 17

All entrants authorise the organisers and other third-party companies to copy, scan, digitalise and otherwise duplicate their entries in whatever form and to use such material for exhibitions, screenings, publications, broadcasts, DVDs and on the Internet in order to promote the Epica awards and to propagate the results of the competition. Under no circumstances shall the organisers, or their authorised representatives, be held responsible for the payment of royalties or other charges in connection with the aforementioned activities. Each entrant agrees to not hold the organisers, and/or their authorised representatives, liable against any claims concerning the material in this respect.